Job Description

Job Description and Duties

The Position is headquartered in Sacramento and offers FREE PARKING!

Effective July 1, 2025, The California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3 percent reduction in pay in exchange for 5 hours PLP 2025 leave credits, monthly. The salary range(s) included in the job advertisement do not reflect the 3 percent reduction in pay.

Under general direction of the Chief Deputy Director, the Supervisor II serves as Chief of the Executive Support Section and is responsible for planning, organizing, directing, and evaluating all administrative and analytical support functions provided to the Executive Office. The incumbent provides strategic leadership for executive operations, business administration, and organizational support services while ensuring executive priorities are carried out efficiently, effectively, and in compliance with State laws, regulations, departmental policies, and executive directives.

The Supervisor II oversees a multidisciplinary team consisting of supervisory, analytical, and administrative staff responsible for executive scheduling, accessibility compliance, personnel coordination, executive correspondence, travel administration, contracting and procurement coordination, records management, executive events, and administrative business operations.

The incumbent serves as a principal advisor to executive leadership on administrative operations, organizational effectiveness, executive support services, and strategic initiatives requiring a high degree of political sensitivity, discretion, independent judgment, and executive decision-making.

To be considered for this position you must provide a completed application and Statement of Qualifications (SOQ).

New to state candidates will be hired into the minimum salary of the classification or minimum of the alternate salary range when applicable. Placement to alternate range may be based on education or experience identified in your state application.

Please ensure your application is complete with detailed job descriptions/tasks performed, employment beginning and ending date information, and hours worked per week. If you are using education to meet one of the patterns of the minimum qualifications, please upload a copy of your degree or transcripts with your application package.

This position is designated under the Conflict of Interest Code. The position is responsible for making or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete  Form 700within 30 days of appointment and once per year. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

You will find additional information about the job in the .

Working Conditions

The physical work location of the position is designated at the department's headquarters location, a three-story building and standard office modular workspace located in Natomas. The duties of the position require sitting for long periods of time while using a personal computer, reviewing documents, and attending meetings whether they are digital (i.e., Zoom, WebEx, MS Teams, etc.) or in person

Travel:  Up to 5% statewide travel  may be required for this position.

Special Requirements

Do NOT include ANY confidential information to your application on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, Limited Examination and Appointment Program (LEAP) status, medical information, marital status, and age. Confidential information on the first page of the applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file and appeal with the State Personnel Board.

If you are using education to meet the minimum qualifications, please include a copy of your unofficial transcripts for verification. Foreign transcripts must be accompanied by an academic credential evaluation. Below is the link to a list of approved agencies. 

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrated experience leading and managing supervisors, professional staff, and/or multidisciplinary teams responsible for complex administrative, analytical, or executive support functions.
• Demonstrated ability to establish strategic priorities, performance expectations, workload distribution, operational goals, and service standards.
• Experience coaching, mentoring, and developing staff and supervisors, including addressing performance concerns, promoting accountability, and supporting succession and workforce planning.
• Experience serving as an advisor to executive or senior leadership on complex, sensitive, or high-profile operational and organizational matters.
• Demonstrated ability to exercise a high degree of independent judgment, discretion, professionalism, and political awareness.
• Strong analytical and critical-thinking skills, including the ability to assess complex issues, identify organizational and operational risks, evaluate alternatives, and develop actionable recommendations.

Benefits

There are many benefits to joining our team! The State of California has a generous benefits package that includes medical coverage, CalPERS pension upon retirement, two weeks paid vacation per year, two weeks paid sick leave per year, two paid Professional Development Days, one paid Personal Holiday, pre-tax parking fee program and monthly transportation voucher.

In addition to competitive public employee wages and a comprehensive benefits package, our employees enjoy meaningful and interesting work that supports access to programs and services that serve older adults, adults with disabilities, family caregivers, and residents in long-term care facilities throughout California.

To learn more about benefits for State employees, visit the  page on the CalHR website.

CDA is located close to downtown and is easily accessible from various main thoroughfares (i.e. Interstate-5 and Inerstate-80). Employee’s enjoy a great team environment with amenities including: FREE PARKING , and close to various dining and shopping choices in the Natomas area.

Statement of Qualifications:

Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position.

For assistance in completing the SOQ, you may wish to watch the following video: Basics of Writing a Strong Statement of Qualifications .

PLEASE NOTE: Resumes, letters, and other materials will not be evaluated or considered as responses to the Statement of Qualifications.

DISCLAIMER:  Failure to include and complete the SOQ may result in disqualification for interview.

INSTRUCTIONS:

A statement of qualifications (SOQ) is required and applications received without one will not be considered. SOQ's should be no more than two pages, arial 12 font, and indicate the question, followed by a complete response.

1. Describe your approach to staff development and building a high-performing team. Provide a specific example of how you assessed the strengths and development needs of your staff and used coaching, mentoring, training, cross-training, or other development strategies to strengthen individual and team performance. What actions did you take, and what was the outcome?

2. Describe a complex or sensitive situation in which you were responsible for advising executive or senior leadership and recommending a course of action. How did you gather and evaluate information, identify potential risks and impacts, navigate differing perspectives, and formulate your recommendation?

3. Describe your experience leading a significant organizational, operational, or process improvement initiative. What issue or opportunity did you identify, how did you evaluate the existing environment and engage affected stakeholders, and what changes did you recommend or implement?

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  Statement of Qualification: A  Statement of Qualification is  REQUIRED and must be submitted with your Employment Application (STD. 678).  Applications received without an appropriate Statement of Qualifications based on the instructions below will be rejected for being incomplete and will not be considered.  Resumes, cover letters, and other documents will not be considered as a response to the Statement of Qualifications.  Please refer to the "Statement of Qualifications Instructions" section below for specific requirements.

Job Tags

Permanent employment, Full time, Work at office

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