Job Description

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About Us:

We are a Small Producer Group within a large Financial Company. I have been a Financial Advisor for over 23 years and we are looking to add an additional administrative assistant to our successful and growing team. This position would be a flexible hybrid work schedule (great for families) with future growth opportunities.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. A qualified candidate should have a Strong computer background (ideally competent in Salesforce, and other software systems) and have the ability to multi-task and problem solve. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Assist in the preparation of regularly scheduled reports
• Organize and schedule appointments
• Plan meetings and take detailed notes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Answer and direct phone calls
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 20 - 30 per week

Benefits:

• Flexible schedule
• Parental leave

Schedule:

• Monday to Friday
• No weekends

Work Location: Hybrid remote in Wall, NJ 07719

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